To restore Queen Sheba Schools to its former glory as one of the best
schools in Ethiopia in educational standard and quality.
2. To provide a unique educational environment that
fosters curricular and extra-curricular activities leading to the
production of well balanced, productive and responsible citizens.
To work in cooperation with all who share our vision and raise funds, plan and execute projects to fulfill that vision.
Whereas that the maintenance of and building additional class rooms
are some of the prerequisite for quality education and the success of
Whereas the fostering of quality education and influencing educational
policies, as appropriate, are in part the responsibility of all citizens
and others who believe in it:
Whereas it has been found necessary to tap former Queen Sheba School’s
students and faculty for their contribution and input:
Now, therefore, we the Queen Sheba School’s Alumni and friends in
Diaspora have formed and established this association.
1. Article I. General Rules
The Queen Sheba Schools’ Alumni Inc, hereinafter referred to as Queen
Sheba Schools’ Alumni is an institution which has been duly incorporated
as a non political and non religious organization under, and by virtue
of an act of the legislature of the City of Washington, District of
Columbia, for the purpose stated in its certificate of incorporation.
Queen Sheba Schools’ Alumni is organized and operated
exclusively as a charitable organization within the meaning of section
501 (C) (3) of the United States Internal Revenue Code. Queen Sheba
Schools’ Alumni shall not be conducted or operated for profit. No
Trustee or Officer of the Queen Sheba Schools’ Alumni shall as such
receive or become entitled to receive at any time any part of the
benefit of any person, except as reasonable compensation for services
rendered and reimbursements for expenses incurred in conducting its
affairs or in carrying out its purposes, nor shall the Queen Sheba
Schools’ Alumni participate or intervene in any political campaign on
behalf of any candidate for public office.
2. Article II. Definitions
1. Queen Sheba Schools- shall refer to the Queen Sheba Elementary and Secondary schools
2. “Alumni” shall include all former students registered, not necessarily matriculated, in any of the Queen Sheba Schools.
3. “Friends” shall include all former faculty, staff,
visiting scholars, or friends who have the interest to participate and
contribute for the improvement of those schools.
3. Article III. Name, Office and Emblem
Section 1. Name of Association
The name of the organization shall be the Queen Sheba Alumni and Friends
Association – International, herein referred to as the “Association”.
Section 2. Location of Association
The Principal Office of the Association shall be in the City of
Washington, District of Columbia, in the United States. For convenience
of operations the Executive Committee may change the Principal Office
from one location to another by noting the change of address and
Section 3. Emblem of the Association
The Board of Directors shall establish and approve an emblem which reflects the mission of the association.
4. Article IV. Objectives, Tasks and Mechanisms
4.1. Objectives. The objective of the Association shall be as follow:
4.1.1 To help address building and equipment needs of the schools;
4.1.2 To provide Scholarships, Awards, and Financial Support to deserving students
4.1.3 To help create a greater awareness among Queen Sheba School
Alumni in Diaspora about the current and future needs of the schools,
4.1.4 Facilitate the financial, professional, material, and other contribution of the alumni and friends to the school
4.1.5 To create mechanisms for discussion and understanding
of the views of various Alumni members of the Association and
educational policy makers of the country;
4.1.6 To solicit sister institutions that can give
material assistance, professional skills, and technical know-how aimed
at improving the overall current condition of the schools.
4.1.7 To support other neighboring schools from time to time as the Association gets stronger and financially sound.
4.1.8 Foster fellowships, bonding, and networking among
alumni and friends, and between them and members of other similar
alumni, professional, or civic associations.
4.2 . Mechanisms 4.2.1 The Board of Directors will
facilitate and encourage the creation of State Chapters with in USA and
Canada to facilitate and help in recruiting members and supporters,
collect and channel contributions and transfer and disseminate
information regarding the association. Those State Chapters will exist
as organizational branches of the association and shall operate with
full internal autonomy but shall abide and be governed by the rules and
regulations and under the umbrella of the “Queen Sheba Alumni and
5. Article V. Membership
Section 1. Eligibility
Membership in the Association shall be open to any person who:
A. A. Has been a registered student, a faculty member, a
staff member or visiting scholar at Queen Sheba elementary or/and
B. Have substantial interest and/or willing to support the development of Queen Sheba Schools or this Association.
Section 2. Membership enrollment
A. Individuals can become members through registration at
local State Chapters or by directly contacting the International
B. Membership enrollment forms will be developed by the Board
of Directors. This will be distributed and be available in State
Chapters and will also be accessible by directly contacting the
Association. Online registration methods will also be developed.
Section 3. Membership Type
Based on past association and current commitment, there shall be two membership types:
A. Regular Membership: A member shall be deemed an active
regular member and be eligible to vote and to hold office if he or she
has paid membership dues in full for the current Association year
(January 1 through December 31).
B. Honorary Membership: Upon nomination by any regular active
member, and subsequent to careful consideration and investigation, the
Board of Directors may, by majority vote, confer an Honorary Membership
to persons who have made outstanding contributions to the schools or
this Association. Honorary Members shall pay no annual dues and may not
vote or hold office in the Association.
Section 4. Membership Dues
A. A. Annual membership is $ 60.00 per year and is to be paid to the Association/ chapter treasurer.
B. The Board of Directors will have the right to change the amount of the monthly dues in future time.
Section 5. Non-Liability of Members
Any member of the Association, including Regular Members, Officers, or
Staff shall not be personally liable for the debts, liabilities, or
obligations of the Association
6. Article VI. Board of Directors
6.1 Organizational Structure:
There shall be a Board of Directors of the Association, which will
manage, supervise and control the business, property and affairs of the
Association. The Board of Directors shall be vested with the powers
possessed by the Association itself, including the powers to determine
the policies of the Association and prosecute its objectives, to appoint
and remunerate agents and employees as needed, to disburse the funds of
the Association, and to adopt such rules and regulations for the
conduct of its business, responsibility and authority consistent with
the articles of incorporation or Bylaws of the Association;
6.2 The Board of Directors shall be composed of 21 (Twenty
one) individuals of which 10 (Ten) will form the Executive Board. The
size of the Executive Board can increase or decrease depending on the
work that needs to be performed by the Executive.
6.3 The Board of Directors shall elect from among its members,
an Executive committee which includes a Chairperson, Vice Chairperson,
Secretary, Treasurer, Auditor, and other such officers as may be
necessary to the conduct of the business of the Association.
6.4 Term of office: Each Director shall serve for a term of two years and may be elected to two additional terms thereafter.
7. ARTICLE VII. Function of the Board of Directors
Section 1. Powers of the Board of Directors
The Association shall be governed by these Bylaws and its Board of
Directors. The Board of Directors shall exercise full control in
management of the affairs and business of the Association, consistent
with the terms and provisions and in accordance with the Bylaws and
policies established by resolutions of the Board of Directors.
The Board of Directors shall be vested with the responsibility, among
others, of establishing an Executive Committee which will directly
execute the Association’s goals, operating policies, planning its
programs, approving its budget, managing its resources, appointing and
supervising over standing or ad-hoc committees, conducting regular and
special meetings, and performing other duties deemed necessary to carry
out its mission.
Section 2. Composition of the Board of Directors
A. The Board of Directors shall be composed of 21 voting members elected or appointed by the General Membership.
B. B. The Board of Directors will elect the Executive
Committee from within its members. The Executive Committee will include
the Chairperson, Vice Chair, Secretary, Chapter and Membership
Development, Program and Project Development, Fund Raising, Treasurer;
and Auditor as needed to execute the business of the Association.
C. The Executive is accountable to the Board of Directors and
shall give a report on the highlight of its activities to the Board as
often as needed, but at least twice a year.
Section 3. Duties and Responsibilities of the Executive Committee
A. The Chair. The Executive Chairperson shall also be the
Chair of the Board of Directors and serve generally as the
representative of the Association. The Chairperson shall act as Chair
at all meetings of the Association, and may appoint a Board Member to
fill a vacancy in any unexpired term of office until the Board meets and
elects a replacement
B. The Vice Chair shall, in the absence of the chair, perform
his/her duties, chairs the Finance Committee, and perform all other
duties as are assigned by the Chair. The Chair-Elect shall assume the
responsibilities of the Chair for two year, upon the completion of the
Chair's term, or shall complete the remaining term in the event of the
C. The Secretary shall keep a record of the proceedings of all
meetings of the Association, carry formal correspondences on behalf of
the Board of Directors as directed by them, distribute minutes of
meetings to Board of Directors members prior to the next meeting, and
keep a permanent file of these records for the Association
D. The Treasurer shall oversee the financial affairs of the
Association and provide financial reports at meetings and otherwise as
requested by the Chair.
E. The Auditor shall audit the account books and activities of
the Treasurer, and report to the Board of Directors and the General
Membership on all the financial aspects of the Association. Each chapter
will have treasurer and auditor to handle financial issues. The Auditor
and treasurer of the International Alumni Board will write a policy and
procedural manual for those chapters regarding handling of financial
issues. The policy manual will first be approved by the Board of
Director. When the Board of Directors deems it necessary, it will
instruct the Executive to conduct an external audit of all Financial
Accounts to be performed by a Certified Public Accountant (CPA).
F. Membership and Chapter Development- Shall oversee the
creation, organization and development of chapters both within USA and
outside USA. He can create a subcommittee with members from the board
to execute this task.
G. Program and Project Development- shall solicit all
potential projects from with in and outside the board members. He should
develop those projects with a sound financial estimate of the project.
He will present all projects to the executive committee for final
prioritization of projects. To execute this task, he can create
subcommittee with members from the board.
H. Fund raising- shall lead, organize and oversee all fund
raising activities and projects. In consultation with the executive
committee, he should plan fund raising activities. To execute this task,
he can create subcommittee with members selected from the board.
I. Communication- shall oversee, prepare and handle all
external communications of the board and the organization. In
consultation with the board, it should prepare regular press release. It
should also create membership database, email list and regularly should
communicate developments and plan activities and projects with members
J. The Past Chairperson of the Association shall provide
consultation, as needed, to the Board of Directors, be present at all
Board meetings, and act in an advisory capacity.
K. Officers at At-Large. The eleven Board Members At-Large
shall be present at all Board of Directors Meetings and perform such
additional duties as assigned by the Board of Directors. They should
also oversee and approve the day to day activity of the executive
8. Article VIII. Meetings and Resolutions
8.1 The General Meeting of the Membership, the meeting of the
Board of Directors, as well as any meeting of the Association shall be
minuted and resolutions adopted by a simple majority of 51% of the
8.2 The General Assembly must be announced and publicized at least two weeks ahead of the date through various means communication;
8.3 Meeting of the Board of Directors shall be held once a month or as often as needed;
8.4 The Ggeneral Assembly of the members shall be held at least once a year;
8.5 A special meeting may be called if deemed necessary and approved by 2/3 of the Board of Directors.
9. Article IX. Duration and Dissolution
9.1 The Association shall be established for an indefinite
period of time, but may be dissolved by the 2/3 decision of the General
Assembly upon the determination that they have accomplished their
9.2 The retiring Board of Directors shall remain in office
until the duly elected incoming Board (elected by the General
Membership) assumes its duties and responsibilities of Office. The
outgoing Board must transfer all proper files, records, bank accounts,
and all other official documents in the presence of the Auditor and
other Executive Officials.
9.3 The fiscal year of the Association shall commence on
January 1st of every year and terminate or end on December 31stof the
9.4 When the Association is dissolved, its properties and
assets shall be donated to Queen of Sheba School or as may be decided by
51% of the General Membership.
10. Article X. Patron(s) of the Association
The Board of Directors of the Association may seek the support of
persons of charitable, humanitarian, and fund raising capabilities when
their service is deemed needed, essential and cannot be done by the
board itself. To this end, the Board of Directors will also create a
Board of Trustees who will be charitable Patrons and solicitors of
various financial supporters of the Association.
11. Article XI. Limitation on Activities
The Association is formed, organized and operated exclusively for the
maintenance, improvement and developmental purposes of Queen Sheba
School and within the meaning of Sections 170 (c)(2)(B), 501 (c) (3),
2055 (a)(2), and 2522 (a)(2) of the Internal Revenue Code of 1954. As
the Association gets stronger and financially sound, it will, from time
to time, support other schools in the surrounding neighborhood.
12. Article XII. Amendments of Bylaws
These Bylaws may be amended by a 51% majority vote of the Board of
Directors. The Executive Committee can propose amendments to the Board
of Directors, but shall have no power to amend Bylaws. Proposed
amendments to these Bylaws shall be submitted in writing to the
Secretary no less than fifteen (15) working days in advance of a
scheduled Executive Committee meeting or during an annual General
Meeting. Members of the Association shall be notified of Bylaw
amendments. Bylaws can only be amended, altered, repealed, or otherwise
modified by a 51% majority vote of the Board of Directors,.
13.Article XIII. Discipline and Resignation of Members
Section 1. Termination:-
Membership shall be terminated upon failure to pay membership dues.
Section 2. Expulsion:-
A. A member shall be expelled by the Board of Directors if that
member has engaged in conduct materially and seriously prejudicial to
the interests or purposes of the Association, e.g. if this member has
misrepresented the decisions of the Executive Committee or has acted in
contravention of the goals and rules of these Bylaws.
B. Procedures for expulsion will be decided by the Executive
Committee. An Expulsion Procedure shall require a quorum vote of the
Board of Directors.
Section 3. Resignation:-
Resignation from office shall be submitted in writing to and accepted by
the Executive Committee. Replacement of Officers shall take place
according to the provisions of this Bylaw.
Section 4. Discipline:-
Whenever an elected official or a Board Member has committed a
violation, the Board of Directors shall investigate the matter directly
or through a committee and render its report to General Membership whose
confirmation or rejection of the decision shall be binding.